Banking & FinanceCollectionsCollections

Google Sheets Collections Automation Agent

Finance teams upload overdue accounts to a Google Sheet. AI reads due date, amount, and customer contact, runs the collection sequence (WhatsApp → voice call → SMS), and writes back updated status, payment confirmation, or promise-to-pay date to the sheet. No CRM needed.

AI operates via

Voice AgentWhatsApp AutomationSMS Automation

Deploy This Template

How It Works

01
Overdue Detection
AI reads rows where Due Date < Today and Payment Status = Overdue. Sorts by amount descending.
02
WhatsApp Reminder
AI sends a WhatsApp with the outstanding amount, due date, and a payment link.
03
Voice Call Follow-Up
If unpaid after 48 hours, AI places a collections call. Records promise-to-pay date if given.
04
Sheet Status Update
After each interaction, Status column updated: Promise to Pay, Paid, Disputed, or Unreachable.
05
Escalation Flag
Accounts overdue >30 days flagged in red in sheet and alert sent to collections manager.

See How It Works

The AI Employee executes each step autonomously - no human intervention required unless explicitly configured.

Overdue Detection

WhatsApp Reminder

Voice Call Follow-Up

Sheet Status Update

Escalation Flag

Step 01

Overdue Detection

AI reads rows where Due Date < Today and Payment Status = Overdue. Sorts by amount descending.

Step 02

WhatsApp Reminder

AI sends a WhatsApp with the outstanding amount, due date, and a payment link.

Step 03

Voice Call Follow-Up

If unpaid after 48 hours, AI places a collections call. Records promise-to-pay date if given.

Step 04

Sheet Status Update

After each interaction, Status column updated: Promise to Pay, Paid, Disputed, or Unreachable.

Step 05

Escalation Flag

Accounts overdue >30 days flagged in red in sheet and alert sent to collections manager.

Key Results

100%

Collections coverage

48%

Promise-to-pay rate

+32%

On-time payment improvement

Frequently Asked Questions

What payment links are supported?

Razorpay, Stripe, PayU, CCAvenue, and custom payment link formats.

Can it handle multiple currencies?

Yes. Currency column in sheet used to format amounts in the correct currency.

Is this compliant with RBI collection guidelines?

Communication templates follow RBI Fair Practice Code. Call times restricted to permitted hours.

Can it write promise-to-pay dates back to the sheet?

Yes. When customer commits to a payment date, AI writes it to the Promise Date column and sets a follow-up trigger.

What's the typical recovery improvement vs. manual collections?

Automated sequences recover 30–40% more on-time payments compared to manual follow-up.

Spreadsheet Integration

Built for Google Sheets

This template is purpose-built to connect with Google Sheets. All workflow steps, data sync, and activity logging work natively - no middleware required.

✓Native Google Sheets API integration

✓All activity logged back automatically

✓No middleware or Zapier required

✓Live in under 7 days